Office Assistant

Budapest

ChemAxon is an open and friendly science driven scientific software company. We provide a variety of software and applications for demanding users mostly from the pharmaceutical and biotech industry.

We are looking for a new member to join our People Engagement team in Budapest, Graphisoft Park.

Tasks and duties:

  • Ensure smooth process flow as the first point of contact of a company and offering administrative support for the organization
  • Supporting the back office (Office management, Finance and HR team) in daily operational tasks
  • Taking and distributing incoming calls
  • Welcoming guests, suppliers, couriers, etc.
  • Handling incoming/outgoing post deliveries
  • Oversee the maintenance of office areas, housekeeping, and take care of office facilities
  • Ensure conference rooms are clean and prepared for meetings
  • Ordering taxis for guests
  • Handling guest parking tickets
  • Assist in company events coordination if needed
  • Participate in office management or HR related projects if needed
  • Provide support with the onboarding process for the new colleagues by setting up the workspace, handle the administration of access cards
  • Organize yearly company doctor visits, fire security training, etc.

Requirements:

  • Professional fluency in English is an absolute must, both written and oral
  • 1-3 years experience in receptionist position/ other office administration related position
  • Knowledge of Excel and other office applications

Personal qualities:

  • Excellent collaboration skills, kind and helpful attitude
  • Structured and professional standard of work
  • Precise, high-quality performance
  • Good problem-solving abilities, independence
  • Flexible and committed approach to work

Why work with us:

We have a modern office in Buda next to the Danube river, with free coffee, snacks, a pool table and ping pong. Our coffee machine is not a fancy one with hand-picked coffee beans, but there are fancy small cafes, food trucks and plenty of lunch opportunities in the Graphisoft Park. There’s even an option to have lunch cooked at the office once a week. ChemAxon promotes a healthy lifestyle, people working here are often attending sports activities, we even have pilates and yoga lessons starting in the morning. ChemAxon is a family friendly company and we respect your free time. We offer competitive salaries, flexible working hours and the opportunity to really grow in an innovative company. Please send your application in English (cv and motivation letter) to jobs@chemaxon.com.